Bookkeeping

Bookkeeping Services in Richmond

Good bookkeeping is quiet work. Your records stay current, your figures stay accurate, and nothing piles up waiting for the VAT return or the year end to force your hand. That is the service we run for small businesses across Richmond and South West London.

Pivot Cloud is a Richmond practice, based on Kew Road. We look after the day-to-day books for sole traders, limited companies and growing teams who would rather spend their time running the business than reconciling receipts. You get tidy records, figures you can trust, and a clear view of where your business stands at any point in the month, not just at the year end.

What our bookkeeping covers

Every engagement is shaped around how your business actually operates, but the core work usually includes:

• Recording sales and purchase invoices, receipts and payments
• Bank and credit card reconciliations, matched and explained
• Sales and purchase ledger management, so you know who owes you and what you owe
• Expense categorisation that lines up with your VAT return and year end accounts
• Payroll journals posted correctly into your books
• VAT-ready records, kept in line with Making Tax Digital rules
• Monthly or quarterly summaries that show profit, cash position and trends
• A clean, complete handover into your statutory accounts and tax returns

Because the books stay current, your year end accounts take less time to prepare and cost less to produce. There are no surprises buried in a shoebox of receipts, and questions from HMRC are far easier to answer.

Software we work with

We are proficient across the major bookkeeping platforms, including Xero, Sage 50, Sage Business Cloud, QuickBooks, FreeAgent and VT+. If you already use one of these, we slot straight in. If you are still working from spreadsheets or paper, we will move you onto suitable cloud software at a sensible pace and set it up so the routine work, bank feeds, invoice reminders and receipt capture, largely runs itself.

Our aim is simple: less manual input from you, fewer errors, and records that update in something close to real time.

Who we keep books for

Our bookkeeping clients are the kinds of businesses Richmond does well: independent retailers, cafes and hospitality venues, trades and construction firms, consultants and professional practices, online sellers and small agencies. Some hand us everything. Others keep their own invoicing and ask us to reconcile, review and report each month. Both arrangements work. We will tell you honestly which level of support your business actually needs, and where you would be paying for help you do not need.

How it works

1. We start with a free consultation at our Richmond office or over a call. We look at your current records, your software and the volume of transactions you deal with.
2. If your books have fallen behind, we bring them up to date first. Most backlogs look worse than they are.
3. We agree a regular cycle, weekly, monthly or quarterly, and a fixed routine for how you share documents with us.
4. You receive clear figures on the same rhythm, with a short summary of anything that needs your attention.

Common questions

How much does bookkeeping cost?

It depends mainly on transaction volume and how much of the work you keep in house. After the free consultation we give you a clear price, agreed in advance, with no surprises.

My books are months behind. Can you catch them up?

Yes. Catch-up work is a normal part of what we do, and it is usually the first step before regular bookkeeping begins.

Do I have to change my software?

No. We work with the major platforms listed above. If your current setup is holding you back, we will explain why and let you decide.

How is this different from year end accounts?

Bookkeeping is the ongoing record of your transactions. Accounts and tax returns are built on top of those records once or twice a year. Clean bookkeeping makes both cheaper and faster.

Talk to us about your books

If your bookkeeping is eating evenings, or you simply want figures you can rely on, book a free first consultation with our Richmond team. Call us on 020 8287 1047 or send a message through the form below, and we will talk through where your records stand and what we would do with them.

Get in Touch!